Ascension School Handbook

Absence
Academic Eligibility
Accidents and Illness
Alcohol
All School Rules
Anti-Bullying
Arrival Dismissal
Asbestos
Attendance
Big Three Rules
Bikes Etc.
Boys' Uniform
Bullying
Calendar
CANTS
Cell Phones
Change of Address
Child Abuse
Child Custody and Guardianship
Christian Initiation Policy
Code of Conduct
Communication
Communicable Diseases
Conferences
Confidentiality
Crossing Guards
Daily Appearance
Dental Exam
Disagreements
Discipline Cycle
Discipline Philosophy
Discipline Steps
Driving
DWP
Emergency Closing
Extended Absence
Extended Day Program

Field Trips
Fines
Fires and Tornados
Gangs
Girls' Uniform
Grade Scales
Graduation
Gym Clothes
Harassment
Health Requirements
Homework
Homework Guidelines
Homework Policy
Homework Room
Honor Roll
Indemnification
Insurance
Internet Policy
Internet Posting
Internet Terms and Conditions
Library
Liturgy
Lost and Forgotten Items
Lost and Found
Lunch
Mandated Reporting
Medical Objections
Messages
Missed Time
Missed Work
Money
Non Custodial Parents
Out of Uniform Appearance
Out of Uniform Consequences
Parties
Phones
Posting Grades
Preschool Schedule
Progress Reports

Promotion and Retention
Protecting Children
Public Scandal
Release During the Day
Report Cards
Schedule
School Medical Records
School Program
Searches
Sexual Harassment
Shorts
Shadow Days
Snow
Standardized Testing
Student Life
Substance Abuse
Supplies
Tardiness
Technology
Technology Inside the School
Technology Outside the School
Tornado Warnings
Traffic
Truancy
Virtus Training
Vision Examinations
Visitors and Building Security
Volunteers
Walking
Weapons
Web site
Wellness
Uniform Dress Code
Uniform Ordering

A tentative calendar for the school year is posted on the school’s web site www.ascension-school.com. Monthly calendars are sent home with students in the Weekly Mailing and are also posted on the web site

Schedule

School is in session from 8:00 AM to 3:00 p.m. for grades Kindergarten through Grade 8. On scheduled half days, school ends at 11:45 AM

8:00 AM                                                                              First AM Bell
8:05 AM                                                                              AM Tardy Bell
11:05 AM             Lunch Period 5
11:55 AM             Lunch Period 6
12:40 PM                                                                              First PM Bell
12:45 PM                                                                              PM Tardy Bell
3:00 PM                                                                                Dismissal

Preschool Schedule

Preschool classes meet on specific days of the week depending on the session.
School is in session from 9:00 AM to 11:40 AM for AM PK-3, PK-4.
School is in session from 12:20 PM to 3:00 PM for PM PK-3, PK-4, and Multi-age Preschool..

Attendance

School attendance is compulsory in the State of Illinois. The responsibility for compliance with the law belongs to the parents/guardians for children 6 through 16 years of age.
The school is responsible for keeping an accurate record of the each student’s daily attendance.
The Archdiocese of Chicago attendance record is placed in the student’s permanent file each school year.

Arrival/Dismissal Procedures

The children are asked to come to school no sooner than 10 minutes before the bell. Students should wait in the area designated for their class. Students line up single file by Homeroom.

Students may only be in the building early if prior arrangements with the teacher have been made. Students who are in the building before regular arrival or after dismissal must be under a teacher’s supervision.

Unless in the Extended Day Program, at a scheduled school activity or special circumstances arise, all students are expected to be off the school grounds by 3:15 PM. Students still at school at 3:15 will be taken to the office to await pick-up. Students will not be allowed to wait in the school lobby.

Students must be under adult supervision at all times when in the school building and gymnasium. Students attending extracurricular events should be in the care of their parent, guardian or a designated adult.

Students who are being dismissed at a time other than the regular school dismissal time must have a written request from the parent/guardian. No student will be permitted to leave school without a written request. Parents/guardians must come into the school office to meet the child and to sign the child out of the office. Upon return to school that same day, children must check in at the office. Students who arrive late to school due to a scheduled medical appointment must sign in at the school office.

Inclement Weather

When the weather is excessively cold, rainy or snowy, the Administration may open the Pine Room for morning supervision starting at 7:50. Students have designated areas in which to wait.

Absence

If your child will be absent from school, please call the school office at 708-386-7282 before 7:30 and leave a message including the reason for the absence. Parents/guardians requesting homework for the absent child must do so at this time. Requests cannot be accepted during the school day.
In the case of a contagious illness, the child should bring a doctor’s note upon his/her return.

Extended Absence

If parents/guardians wish to take the children out of school for a period of time because of family plans, the parents/guardians, principal, and teacher shall discuss the possible effect of the absence on the student’s schoolwork. The recommendations shall be documented. The final decision, however, shall be the responsibility of the parent/guardian.

Truancy

If a student is absent without an excuse, or if the school has reason to suspect the validity of the excuse, the principal shall investigate the situation and apply appropriate remedies. If all efforts to persuade the child to return to school are fruitless, the case shall be referred to the appropriate official of the public school district.

Tardiness

Punctuality is a habit all students should acquire, a responsibility shared by families. Parents will be contacted when students are chronically tardy. Students who are not in homeroom at 8:10 AM (11:55 AM or 12:40 PM) are tardy. Students who arrive after 8:10 AM (11:55 AM or 12:40 PM) should stop at the office. Junior high students who arrive tardy to classes may be given a consequence by the teacher which may include a short detention.

Excessive Time Missed

Excessive absences and chronic tardiness seriously disrupt the learning process. When our records indicate a pattern of poor attendance or tardiness, the parent(s) will be informed. If no improvement is made, the parent will be required to come to school for a conference to discuss the problem where solutions will be presented. Said solutions will not be limited to after school make-up and/or summer school.

Release of Student from School / Doctor/Dentist Appointments

Children must have a written request to be excused during the school day, and must be signed out by the parent/guardian. Please make doctor and dental appointments after school hours if at all possible in order to prevent a disruption of the student’s school day.

Release of a Child to Non-Custodial Parent

A court order is required to prevent a non-custodial parent access to the child or to school visitation rights. This includes the release of the child to the non-custodial parent in addition to school visitation rights.

If it is determined by the school that the custodial parent may not be expecting release of the child to the non-custodial parent, it is imperative that the school contact the custodial parent. The custodial parent is to be informed immediately that the non-custodial parent is requesting release of the child.

The school should never release a child to a non-custodial parent if there are concerns regarding the child’s welfare and safety. In such cases, the non-custodial parent may be denied access to the child. If necessary, local law enforcement should be contacted.

Library

Students in Grades 1 – 6 have weekly access to Ascension’s Library. Students may check out books for one week. Materials should be returned on the due date; lost materials are subject to fines or replacement fees.

Lunch Program

Ascension School provides lunchroom facilities for its students. Students must wear gym shoes to lunch. Students are expected to follow all lunchroom rules, which are posted and discussed on the first day of school. If a student forgets lunch, a sandwich will be provided. Parents who drop off a lunch should leave it at the school office. “Fast food” is strongly discouraged. Please refer to our Wellness Policy.

Ascension School allows students to be released from school for parents who want their children to come home during the lunch period. Ascension School assumes no liability for these children during the lunch period. Ascension School strongly recommends that all students be supervised by an adult when they are off-campus for lunch. No supervision is provided for students returning at lunch.

At the beginning of each school year, parents shall indicate which day(s) their children will be staying for lunch and sign a form for the day(s) on which they want their children released. Any changes from this lunch period schedule must be received in writing each day that change is to be made. Board policy # 99-12-13

Extended Day

Ascension School has an Extended Day Program for registered students. This program operates all day from 7 AM to 6 PM on all open school days. A non-refundable registration fee is paid at the time of school registration. Please see the Extended Day Handbook for further information.

HEALTH & SAFETY

Health Requirements

Schools in the Archdiocese follow the guidelines set forth by the City of Chicago, Cook County and Lake County Health Departments and the State of Illinois.

All children in Illinois shall present proof of having had a health examination and received such immunizations against preventable communicable diseases as required by the Department of Public Health. These records are to be presented to the school before the first day of school. This information is to be published in the school handbook for implementation in the 2009 – 2010 school year.

If a child is not in compliance with the health and immunizations requirements by the first day of school, the principal shall exclude the child from school until the child presents proof of having had the health examination and presents proof of having received required immunizations.

Health Examinations and Proof of Immunization
All children in Illinois shall have a health examination as follows:
• immediately prior to or upon entrance into any public, private or parochial pre-school or transferring from outside of the State of Illinois,
• prior to entering kindergarten or the first grade,
• upon entering sixth and ninth grades.

Dental Examinations

All children in kindergarten and the second and sixth grades shall have a dental examination by a licensed dentist. Parents/guardians are to be reminded of this requirement 60 days before May 15 of each school year. Parents/Guardians seeking an exemption to this requirement must submit the Dental Examination Waiver Form, provided by the State of Illinois Department of Public Health, to the school administrator.

Vision Examinations

State law requires that all children enrolling in public, private or parochial for the first time or entering kindergarten school shall have an eye exam. Parents/Guardians are to be notified of this requirement.
Proof of having been examined by a physician licensed to practice medicine in all its branches or a licensed optometrist is to be submitted to the school. Report cards may be held if the student is not in compliance with this regulation.

This requirement may be waived for those families who show an undue burden or a lack of access to a physician licensed to practice medicine or to a licensed optometrist.

Medical Objections

• The Physician Statement of Immunity must be attached to the Certificate of Child Health Examination form.
• Questions regarding medical exemptions should be directed to the Regional Immunization Representative or the Illinois Department of Public Health Immunization Section at 217-785-1455.

Religious Objection to Immunization and Vision Examination

• Under Illinois law, a religious objection to immunizations or vision examinations must be in writing and must set forth the specific religious belief which conflicts with each immunization or examination.
• It is the responsibility of the Archdiocese of Chicago, as the local authority, to determine whether the written statement constitutes a valid religious objection
• The written objection to immunization or the vision examination must be sent to the appropriate assistant superintendent so a determination can be made as to whether the objection is valid under Illinois law.

The written objection must be submitted to the school administrator by the parent or legal guardian. No student whose parent or legal guardian has asserted a religious objection may be allowed in school until a determination has been made as to the validity of the religious objection.

The parent or legal guardian must be informed by the local school authority of a measles outbreak
control exclusion procedure with the Department’s rules, Control of Communicable Diseases Code
(77 III. Adm. Code 690) at the time such objection is presented.

State of Illinois Eye Examination, Dental Examinations and waiver forms are available online:

A copy of the State of Illinois Eye Examination Report can be accessed at:
http://www.isbe.net/pdf/eye_exam_form_IOA.pdf

A copy of the Eye Examination Waiver can be accessed at:
http://www.idph.state.il.us/HealthWellness/EyeExamWaiver.pdf

A copy of the Dental Examination Form can be accessed at:
http://www.idph.state.il.us/HealthWellness/oralhlth/DentalExamProof10.pdf

A copy of the Dental Waiver Form can be accessed at:
http://www.idph.state.il.us/forms/ohpm/DentalExamWaiver.pdf

Wellness Policy

Schools of the Archdiocese of Chicago are committed to providing a learning environment that supports and promotes wellness, good nutrition, and an active lifestyle. It recognizes the positive relationship between good nutrition, physical activity and the capacity of students to develop and learn. The complete Wellness Policy, including Goals, guidelines and attachments, is available on the Forms page of the school web site

Communicable Diseases

When a school becomes aware of a student with a contagious/communicable disease, the school shall notify the appropriate parents/guardians in writing. Appropriate information on the disease may be attached to the school’s notification, if the information is provided by a health care source such as a hospital or licensed health agency.

Health professionals determine the incubation period for contagious diseases/conditions. Students excluded from school due to a communicable disease must present a written and signed statement from a physician indicating that the student is non-contagious and may return to school.

Questions regarding communicable diseases should be directed to the local health department.

In accordance with the Rules and Regulations for the Control of Communicable Diseases as issued by the Illinois Department of Public Health, the following procedures have been established.

1. Notify the school office immediately when your child has a communicable disease. This information will be reported to the school nurse. A note from your physician is mandatory.
2. The following communicable diseases require exclusion from school:

Chicken Pox - not less than six (6) days after eruption.
German Measles – Seven (7) days after appearance of rash. In the case of girls having a rash, it is strongly urged that a physician be consulted in order that a positive diagnosis be made.
Mumps - Nine (9) days and until all swelling has disappeared.
Strep Throat - until twenty-four (24) hours after treatment begins; fever must be absent
Pediculosis (Head Lice) – until the day after the first shampoo, lotion or cream pediculicide is properly applied.
Conjunctivitis (Pink Eye) – Until 24 hours after treatment begins or until seen by a physician and cleared to return to school.
Ring worms and pin worms - until 24 hours after treatment begins
Impetigo – until 24 hours after treatment begins

3. All communicable diseases and any diagnosed skin rash require that a child have a written release from the physician before returning to school.
4. If your child has a sore throat, earache, discharge from the nose, skin rash eruptions, eye infections, or elevated temperature, HE/SHE SHOULD BE AT HOME.

Child Abuse

The Archdiocese of Chicago shall follow the Illinois Abused and Neglected Child Reporting Act and Archdiocesan procedures when allegations and/or suspicions of child abuse are made against Archdiocesan personnel.

Allegations/Suspicion of Child Abuse or Neglect by School Personnel
Archdiocese of Chicago documents related to Child Abuse Allegations by School Personnel are under revision. In the meantime, the principal must contact the Office of Catholic Schools immediately when an allegation is made about a school employee or volunteer. The principal will be directed regarding the steps that must be taken to report the allegation or suspicion of child abuse to the appropriate Archdiocesan agency and to civil authorities.

The Illinois Child Abuse and Neglect Reporting Act mandates that school personnel report alleged or suspected child abuse and/or neglect to the Illinois Department of Children and Family Services (DCFS) when the alleged abuser is a parent, guardian, relative, or other caretaker who has some responsibility for the child’s welfare at the time of the abuse of neglect.

Illinois law requires school personnel to notify DCFS even if there is a suspicion of child abuse or neglect. Thus, the school professional need not have proof or convincing evidence of the abuse; merely suspicion of abuse make a call to DCFS necessary. Furthermore, Illinois law protects school professionals from litigation if the DCFS call was made in good faith.
Mandated Reporters

All school personnel including administration and both certified and non-certified staff must contact the Department of Children and Family Services (DCFS) when they have reasonable cause to believe that a child who is seventeen years of age or younger whom they know in their professional capacity has been harmed or is in danger of being harmed – physically, sexually, or through neglect – and that a caregiver either committed the harm or should have taken steps to protect the child from harm. This call must be made immediately and no one in the workplace is permitted to restrain the call. It is not sufficient to make the report only to the principal or school nurse. The mandated reporter must be certain that the call has been made.
• All Mandated Reporters are required to complete the CANTS 22 form acknowledging an understanding of the reporting requirements.
• All Mandated Reporters are required to complete the CANTS 5 form Written Confirmation of Suspected Child Abuse/Neglect Report: Mandated Reporters when reporting an allegation or suspicion of child abuse or neglect.

Child Abuse and Neglect Tracking System (CANTS) forms are available on the Department of Children and Family Services Web site under “Forms.”

Accidents and Illness

When a student becomes ill or is injured at school, the principal shall take appropriate, immediate action including contact with the parents/guardian. If the illness or injury occurs off school grounds, the school administrator must also be notified immediately.

• Medical and Emergency Notification Information and Authorization for Medical Treatment form shall be on file for each student. The record should include name, address, and phone number of the family physician, and authorization for the school administration to request transportation to a hospital for an injured or seriously ill student.
• If the parent/guardian or emergency contact person cannot be reached, the administrator calls the police or paramedics and places the matter in their hands. A school representative should accompany the student to the hospital.

School Medication Procedures

Parents/guardians have the primary responsibility for the administration of medication to their children. The administration of medication to students during regular school hours and during school related activities is discouraged unless necessary for the critical health and well being of the student. Teachers, administrator and administrative staff shall not administer medication to students except as provided in these School Medication Procedures.

Procedures
1. Administration. No school personnel shall administer any prescription or non-prescription medicine unless the School has the student’s current and complete Medication Authorization Form approved and signed by the School Principal.

A Medication Authorization Form is distributed for each student at the beginning of each school year or enrollment of a new student during the year. A copy of the Medication Authorization Form is attached. Medication Authorization Forms are available in the school office.

The School retains the right to deny requests to administer medication to the students provided that such denial is indicated on the Medication Authorization Form. If the School denies a request and authorization for the administration of medication, parents/guardians must make other arrangements for the administration of medication to students, such as arranging for medication to be administered before or after school or having the parent/guardian or designee administer the medication in school.

2. Self-Administration. A student may self-administer medication at school if so ordered by his or her licensed prescriber per the student’s current and completed Medication Authorization Form. Students who suffer from asthma, allergies or other conditions that require the immediate use of medication shall be permitted to carry such medication and to self-administer such medication without supervision by school personnel only if the School has on file for the student a current and completed Medication Authorization Form. Otherwise, such medication must be stored in a locked cabinet under the control of the School and the self-administration of medication shall be under the supervision of the School.

3. Appropriate Containers. It is the responsibility of the parent/guardian to provide the School with all medication in appropriate containers that are:
a. Prescription-labeled by a pharmacy or licensed prescriber (displaying prescription number, student name, medication, dosage, direction for administration, date and refill schedule, pharmacy label, and name/initials of pharmacist) or
b. Manufacturer-labeled for non-prescription over-the-counter medication.

4. Storage of Medication. Medication received by the School in accordance with a completed Medication Authorization Form and in an appropriate container shall be stored in a locked cabinet. Access to the locked cabinet shall be limited to the School Principal, his/her designees, and the school nurse (if applicable).

Medication requiring refrigeration shall be stored in a refrigerator that cannot be accessed by students and shall be kept separate from food items. At the end of the school year, or the end of the treatment regime, the student’s parent/ guardian will be responsible for removing any unused medication from the school. If the parent/guardian does not pick up the medication by the end of the school year, the School will appropriately discard the medication.

Student Accident Insurance

The school does not provide automatic student accident insurance. Therefore, the school shall attempt to provide parent/guardian with the opportunity to participate in a student accident insurance program if the need arises. Students who participate in school sponsored sports and activities are required to demonstrate proof of accident insurance.

Alcoholic Beverages

Ascension School prohibits adult consumption of alcoholic beverages during working hours and at all school sponsored events/activities on and off campus where children are present.

Substance Abuse

The principal, with appropriate consultation, shall develop local policies and procedures regarding student substance abuse, use of alcohol, and possession of weapons.

Substance is defined as illegal drugs and drug paraphernalia, anabolic steroids, tobacco, chemicals, inhalants, solvents, prescription or over-the-counter drugs used for purposes other than those for which they are indicated or in a manner or in quantities other than directed.
Substance abuse means the consumption or use of any substance for purposes other than the treatment of sickness or injury as prescribed or administered by a person duly authorized by law to treat sick and injured human beings.
Illegal Violations: The possession, use, delivery, transfer, or sale of tobacco, alcohol, drug paraphernalia, illicit substances, chemical or any substance designed to look like or represented as such by students, on school premises, in school buildings, on school buses, or at school-sanctioned events is expressly forbidden.

School Procedures for Handling Violations:
• Notify the parent/guardian and suspend the student during the school investigation.
• Conference with principal, parent/guardian, student, pastor, and other appropriate persons as determined by the principal.
• Notify the police as directed by law.
• If the violation is founded, professional evaluation and, if necessary, treatment shall be provided by the parent/guardian.
• Based on the results of the certified clinical evaluation, the status of the student for continued attendance in the school will be determined by the principal. Options include but are not limited to continued suspension and/or expulsion.
• Appropriate confidentiality shall be maintained.

Mitigating circumstances such as first offense, age, seriousness of offense, prior conduct, cooperation of parent/guardian, attitude of student, and initial success of rehabilitative measures may warrant differences in procedures for the principal.
The approach to substance abuse should focus on education, not experimentation and provide a supportive environment for the learners. In determining consequences for violation, treatment and counseling shall have priority over, but not necessarily exclude disciplinary measures.

Fire and Tornado Drills

Fire drills are conducted on a regular basis and tornado drills are conducted once a year. Detailed escape plans are posted inside the door of each classroom. During tornado drills each classroom goes to a designated area with in the building. For fire drills each class has an escape route to an outside area a safe distance from the building. Children are moved to these designated areas in a safe, quiet and orderly manner.

Tornado Warnings

If a tornado warning is in effect in the locality of Ascension school, students shall be taken to the designated safety area. Children shall not be released from the school building during a tornado warning. Parents/guardians waiting to pick up children during such a warning are encouraged to enter the school building and take cover with the students and staff.

Federal Asbestos Program

In accordance with the US EPA Asbestos Hazard Emergency Response Act (AHERA) and the Illinois Asbestos Abatement Act & Rules and Regulations, inspections and management plans have been made for Ascension school concerning materials containing asbestos. A copy of these documents may be examined in the office during school hours.

Crossing Guards

The Village of Oak Park provides crossing guards from 7:40 am - 8:15 am, 11:15 am - 12:45 PM, and 2:50 PM - 3:30 PM. at the following intersections:

Oak Park and Van Buren
East and Garfield
Jackson and Clarence
Jackson and Kenilworth
Jackson and East

Traffic Rules

When dropping off and picking up your child(ren), please be aware of the safety of all our students. All parents who drive children to and from School must observe the following Village Parking Ordinances:

DO NOT park in the loading zone between 7:30 AM and 4:00 PM. DO NOT park on the west side of Clarence Ave. between 7:00 and 9:00 AM.
DO NOT stop in crosswalks.
NO TURNS are permitted onto Van Buren between East and Clarence when the barricades are in place.
DO NOT DOUBLE PARK. Pick up and drop off children only at the curb. Double parking creates a danger to children who are moving between cars and walking in the street.
DO NOT CALL children to cross in the middle of the street to reach your car. All pedestrians must cross at the crosswalks.
All crossing guards have been trained to ensure the safety of your child. If you do not agree with them, please do not direct comments to them; speak to the Principal.

Driving Routes

As designated by the Village, all vehicular traffic approaching Ascension School for drop-off and pick-up should approach the School from south or north on East Avenue, west on Harrison, and north on Clarence to the drop-off/pick-up zone.

Walking Routes

THERE IS NO CROSSWALK ON THE WEST SIDE OF VAN BUREN. NO CHILDREN SHOULD CROSS THERE.
All students walking from the south and west on Van Buren (whether walking on the north or south sidewalk) should cross at the marked crosswalks on Clarence. Those walking on the north sidewalk must cross Clarence first, and then proceed in front of the barricades on the east side of Van Buren (another marked crosswalk).
All students walking from the north on Clarence on the east sidewalk should cross at the marked crosswalk in front of the barricades on Van Buren. Those walking on the west sidewalk should cross Clarence first, and then proceed to the marked crosswalk in front of the barricades on Van Buren.
All students walking from the south and east should use the marked crosswalks at East Avenue to approach the School on the south sidewalk of Van Buren.

Emergency Closing

Closing due to bad weather is rare. In the event that a weather condition occurs that will make attendance difficult or impossible, parents/guardians should expect to hear an announcement on WBBM, WGN, WLS, or WMAQ Radio. Information is also available at www.ascension-school.com; click on “Emergency Closing Information.” Ascension School will close for weather when District #97 closes. The Principal may make the decision to close if the schools of the Archdiocese of Chicago, within the city of Chicago close. In order to be sure all families are notified of closings, a “Calling Tree” exists through school room parents. Room parents have only the home phone number, so please be sure

Visitors / Security of the Building

All parents, visitors or volunteers must report to the office and sign in before going to their destination. All visitors must then sign out at the school office upon leaving. Parents should not bring forgotten items directly to the classroom.

Please be sure that the doors close tightly behind you when entering or exiting the school building. Also, do not open the doors for anyone or admit anyone into the school building. In order to ensure the safety of your children, the office must be aware of all visitors to the building. Please remember to sign in at the school office in order to help us meet this goal.

The parents/guardians and students of Ascension are asked to help the teachers and staff provide a safe school. Parents/guardians and students are asked to be aware of strangers in or near the school, acts of vandalism, or any situation that may pose a danger to the students, faculty and staff, or visitors to Ascension. Please report any irregularity to the school office.

Volunteers: Safe Environments Requirements

Ascension School recognizes the ministerial efforts of volunteers as an extension of the work of Christ. Volunteers receive their direction from the School Mission Statement, under the guidance of the School Staff. Volunteers are needed within some classrooms to assist the classroom teacher, upon the teacher’s request. Volunteers are responsible to the people of Ascension and the School Staff, and are accountable to the people whom they serve. Specific expectations of volunteers and length of service may vary according to the nature of the service.
When working as a volunteer, please remember that the school is counting on your service. If you cannot come at your appointed time, please call the school office. Also, when working as a volunteer your main focus needs to be your assignment. Please make arrangements to leave small children with another adult, so as not to distract the activity that is taking place.

Protection of Children and Youth

The mission of the Office for the Protection of Children and Youth is to promote the dignity of children and assist those who have been affected by abuse and trauma. Compliance requirements are as follows:

Archdiocese of Chicago Application for Employment or Volunteer Service (Form 7703) is to be completed by all prospective employees at the time of their interview. References are called and documented (local principal’s initials, dated) on the 7703 form of the person being considered for employment. The school retains all application forms for 3 years following the interview.

Criminal Background Screening
• All employees and all volunteers who work with children must complete an online background check.
• No one may begin to work or volunteer unless the criminal background check has been completed and approved.
• All school employees and volunteers are required to complete the eAppsDB form, online. For assistance, call the Office for the Protection of Children and Youth at 312-751- 5238.
• School employees hired after July 1, 2007 must be screened through digital fingerprinting procedures. Dates and sites are posted on the Archdiocese of Chicago web site.

Safe Environment Training (VIRTUS)

All employees and all volunteers who work with children must attend the Virtus/Protecting God’s Children training program within three months of beginning employment, ministry or service.
Verification of completing Virtus Training is filed in the personnel or volunteer file at the place of employment/ministry.
Dates and sites for the Safe Environment Training (Virtus/Protecting God’s Children) are posted on the Archdiocese of Chicago web site (Register online, after being hired or accepted as a volunteer.)
If the new employee or volunteer has previously completed the Virtus training, inform the local school administrator and provide a copy of the certificate received at the time of training.

Code of Conduct

All employees and all volunteers who work with children must read, sign and date the Code of Conduct Personnel Acknowledgement Form.
The signed Code of Conduct form is to be kept in the personnel file or volunteer file at the place of employment/ministry.

Child Abuse and Neglect Tracking System (CANTS)

All employees and all volunteers who work with children must complete the Illinois Child Abuse and Neglect Tracking System CANTS 689 form. The form is to be given to the local administrator.
One copy is mailed, by the local school administrator, to the Department of Children and Family Services (DCFS), Springfield; a copy is retained in the personnel or volunteer file at the place of employment/ministry.

Mandated Reporters

All school employees must complete CANTS 22 form acknowledging an understanding of the reporting requirements. They must attend a training workshop for Mandated Reporters.
Note: All of the above forms are available online at www.archchicago.org under the Protecting God’s Children link. All forms, except the CANTS form, are available in English, Spanish and Polish. it is current. Please do not call the rectory for information. Board policy # 99-03-08

DISCIPLINE

Discipline Philosophy

Our philosophy is based on the gospel values of Jesus.

Ascension is a school community of individuals who have rights—to learn, to feel comfortable and safe, and to have opportunities to reach full potential. We recognize the dignity and equality of all persons. To function as a successful educational Christian Community, each child has the responsibility to respect the rights of others. Our goals, as educators and parents, must be to consider the common good and to ensure that our actions and treatment of others will help to create God’s Kingdom on earth.

Consequences occur when actions take away another person’s rights and opportunities. Teachers will articulate and display rules and expectations that are necessary for successful classroom management. Children will be aware of the consequences for their chosen actions.

It is important that parents, teachers and students have a common commitment to ensure a peaceful and productive environment. Teachers and parents must cooperate as partners in all aspects of school life. The climate of our school is important, so it is worthwhile to address behavioral concerns immediately.

Ascension School feels that children must learn that there are consequences for inappropriate behavior. Children learn through experiences, so corrections are important to the child’s growth and development as a member of the school community and society at large. Corrective measures may be warnings, discussions of the problem with the child and/or the parent/guardian, restitution, or other penalties, some of which are listed. Whatever measures are used, the ultimate purpose is to impress upon the child the need to be responsible for the choices and actions they take, as well as to contribute to the educational and social needs of the school community. While there are some behaviors and possible courses of action listed, other reasonable actions for behaviors may be used by the teachers and staff.

Discipline With Purpose (DWP)

Ascension School places a strong emphasis on student discipline. The school and the parents must share the responsibility for promoting positive student behavior. The shared goal is to create a safe and orderly school environment in which teaching and learning are the highest priorities.

Beginning with the 2000 – 2001 school year, Ascension School implemented Discipline With Purpose, a program for teaching self-discipline skills to children. The goal of the DWP curriculum is the formation of self-directed and self-disciplined young people. It consists of 15 skills that are at the heart of the DWP program:

1.Listening                                                 9.   Exhibiting leadership
2.Following Instructions                             10.   Communicating effectively
3.Questioning                                           11.   Organizing Time, Space, People and Things
4.Sharing: Time, Space, People and Things12.   Resolving mutual problems
5. Interacting socially                                13.   Taking the initiative in problem solving
6. Cooperating with others                         14.   Distinguishing fact from feelings
7. Understanding rules                               15.   Sacrificing for/Serving others
8. Figuring out how to accomplish tasks

The skills and lessons that accompany them are intended to be taught at developmentally appropriate ages. All of the skills can be addressed in every grade; mastery is dependent upon the developmental level of the child as well as opportunities to use and practice the skills of self-discipline.

In addition, the skills are used as a framework for making decisions about an individual’s growth in self-discipline based on an objective standard. Thus, when correcting inappropriate behaviors(s), adults can use skills language, allowing all parties to discuss behavior issues in neutral terms.

With DWP, it will be necessary for adults and children to begin to distinguish between skills and rules. While skills form the foundation of the School’s discipline program, rules are also necessary to let students know the limits for their behavior. When a student chooses not to accept a skills reminder or correction, becomes disruptive to the learning environment and/or presents a danger to himself/herself or others, the Discipline Cycle begins.

Ascension All School Rules

1. RESPECT YOURSELF, OTHERS AND THINGS

Looks/Sounds like Does not look/sound like

Wearing the school uniform with pride.
Taking care of your school uniform

Eating food only in designated areas.

Keeping outside and inside of lockers neat and free from tape or stickers.
Having backpack or wheeled carrier that fit into locker.
Carrying books and supplies to each class.

Being out of uniform.

Looking messy, clothing needing repair.
Bringing or eating food where it is not permitted; chewing gum.

Having papers hanging out of locker, locker left open.
Having a carrier too big to fit in locker.

Book bags, backpacks or carriers used during the school day.

2. CONTRIBUTE TO THE LEARNING ENVIRONMENT

Looks/Sounds like Does not look/sound like

Arriving promptly at designated areas

When dismissed, leaving in a quiet and orderly manner.
Walking and speaking quietly in the halls.
Coming to school prepared to learn.
Displaying a positive attitude.
Responding appropriately.

Coming late.

Disturbing others by making loud noises or being rowdy.
Running or shouting in the halls.

Forgetting supplies, books or work.
Being negative, grumpy or moody.
Talking disrespectfully.

3. FOLLOW ALL SCHOOL PROCEDURES

Looks/Sounds like Does not look/sound like

Wearing the school uniform with pride.
Taking care of your school uniform

Eating food only in designated areas.

Keeping outside and inside of lockers neat and free from tape or stickers.
Having backpack or wheeled carrier that fit into locker.
Carrying books and supplies to each class.

Being out of uniform.

Looking messy, clothing needing repair.
Bringing or eating food where it is not permitted; chewing gum.

Having papers hanging out of locker, locker left open.
Having a carrier too big to fit in locker.

Book bags, backpacks or carriers used during the school day.

Introduction to the Discipline Cycle

Opportunities to teach children the 15 self-discipline skills abound within any school day. Because teachers believe that confrontation (coming face to face) is part of their task as disciplinarians, they welcome opportunities to help children help themselves.

Incidents of inappropriate and/or disruptive behavior are dealt with in the classroom whenever possible. Each classroom teacher has adopted the three rules on the previous pages. The teachers work with the children to make sure the rules are understood and the reasons for the rules are taught. Children learn that each adult may have different procedures to help them follow the rules. Some items that might appear on the teacher’s classroom cycle include these:

Student must accept responsibility for the behavior.
Student must resolve to avoid a recurrence of the chosen behavior.
Student must repair what has occurred.
Restitution required in some instances.
Students may be sent away from class to a supervised area.
A form letter will be given for the student to explain the matter.
Time outs may be given.
Behavior Notices to parents may be given.
Students may be required to stay after school.

MAJOR INCIDENTS require immediate removal from the classroom. These include the BIG THREE:

PHYSICAL OR PSYCHOLOGICAL DANGER
ABUSIVE IN TONE, GESTURE OR WORD
BEING OUT OF CONTROL OR UNWILLING TO GAIN SELF-CONTROL DESPITE REQUESTS TO DO SO. (No improvement is forthcoming.)

Examples of the BIG THREE:

DANGER	ABUSE	UNREASONABLE
Fighting Leaving school without permission Possession, use, sale or distribution of dangerous, noxious or unlawful objects* including pornography. Tampering with protective fire equipment, violating fire codes or emergency services systems.	Any form of obscene or vulgar language, including racial, sexual or ethnic slurs Stealing Deliberate damage to school or personal property Wearing gang related clothing or colors, or using gang signs Bullying	Truancy, cutting classes Disrespect for teachers Chronic classroom disruptions Provoking behavior Unwilling to take direction Failure to follow the terms of the Internet Access Policy

*unlawful objects include, but are not limited to, cigarettes, liquor, drugs or related paraphernalia, matches, lighters, knives, weapons, Chinese stars, fireworks or related items, razor blades, etc.

In addition to the above, a Major Incident may be anything that, in the opinion of the principal or assistant principal, constitutes a serious and significant disruption of learning, endangers the safety of students or staff or undermines the school’s philosophy and goals.

Gang Activity

Gang-related activities are contrary to Catholic Social Teaching and have no place in the Catholic school.
Intimidation and/or disrespect of any person are unacceptable.

The following may be subject to disciplinary action:
• intimidation and threat of physical harm of others
• symbols that may be gang-related in the manner displayed, including but not limited to jewelry, jackets, sweatshirts, caps or other forms of clothing
• display of signs/symbols on paper, notebooks, textbooks, and other possessions that may be gang-related
• conduct on or off premises that may be gang-related

Public Scandal Involving Student

Students will be subject to disciplinary action for:
• actions gravely detrimental to the moral, spiritual and physical welfare of other students;
• actions which are detrimental to the school’s reputation;
• grave offenses which may include a violation of criminal law;
• actions so outrageous as to shock the conscience or behavior of the community.

Weapons

To uphold the dignity of the human person, the sacredness of human life, and provide a safe, secure environment:
• Students shall not carry, possess, or use weapons in school, or on school premises.
• Weapons include but are not limited to the following: knives, handguns, brass knuckles, “billy clubs,” bats, pipes, sticks and any other object that causes bodily harm.

School authorities have the right to inspect and search lockers, desks, parking lots and school property.
Parents/Guardians of the students involved shall be notified as soon a possible. Students who violate these directives are subject to suspension and/or expulsion. School officials are required to report weapon violations to the local police. The weapon is turned over to the local police jurisdiction.

Anti-Bullying Policy

Definition of Bullying:

Bullying is repeated verbal, physical or psychological attacks intended to hurt a person, cause stress or lower self-esteem. In a school, bullying can prevent students from learning, being comfortable and feeling safe in the environment where they spend their day. Bullying includes, but is not limited to, intimidation, cyber bullying ( using electronics to bully) harassment, social isolation, threats, inappropriate physical contact, lack of respect for property of others, teasing, spreading rumors or gossip and in some cases, violence.

The Ascension School community recognizes that bullying is a serious form of violence that can negatively affect a student for life. Bullying creates an environment of harassment, intimidation and abuse.

Efforts to stop bullying at Ascension, (including all school-sponsored activities), must involve the entire school community. The following statements define Ascension School’s Policy:

Bullying is not acceptable and will not be tolerated by anyone regardless of age, gender or position.
Teachers will incorporate anti-bullying instruction in the existing curriculum.
Acts of bullying will not be ignored. Adults will take the lead in confronting bullying behavior and will speak up when they see bullying occur. Parents will speak to their children about the anti-bullying policy.
Because children cannot handle acts of bullying on their own, they need the support of adults, and practices in place for responding to bullying in a consistent manner.
Students should tell an adult (school staff, the pastor, parish staff or parents) if they experience bullying.
The child being bullied will have a say in how he/she would like the situation handled. Examples include speaking to the person alone or in the presence of an adult. The student could work with administration or the classroom teacher and parents to resolve the situation. In severe instances police could be called.
Ascension school will follow the school discipline code for consequences in cases of bullying.
The child who is bullying will identify his/her plan to rectify his/her behavior, and comply with any consequences.
By standers are encouraged to report any incidents of bullying they witness.
Bullying reports are serious. There will be consequences for making false reports.

Steps in the Discipline Cycle

STEP ONE: The student is sent to the school office with a referral form. The top part of the referral is filled out by the adult who sent the child to the office.
The student will meet with the principal or assistant principal.
The student will complete the bottom part of the referral, with assistance if necessary.
The student will inform a parent or guardian of the incident by phone or by getting a signature on the form.
The student will be held accountable for the plan developed on the referral form.
The principal and the student will speak with the referring staff member to resolve the situation and get the child back in the classroom.

STEP TWO: If a student is sent to the school office a second time within a one-month period.
The student will repeat 1, 2 and 3 from STEP ONE.
A conference with the teacher, parent or guardian, student and principal or assistant principal will be scheduled.
A contract will be drawn up listing actions that will be taken by each participant in the conference.
A date to review the contract will be determined.
The Discipline Cycle will be reviewed with the parent or guardian.

STEP THREE: If a student is sent to the office a third time in a one-month period, or in extreme cases when the principal or assistant principal determines the seriousness of the action warrants starting at Step Three.
The student will repeat step 1 and 2 from Step One.
The student meets with the principal or assistant principal.
The student notifies the parent or guardian that a suspension of up to three days has been earned. The exact length and type (in-school or out-of-school) will be determined by the principal or assistant principal.
A conference will be held with a parent or guardian, teacher(s), student and principal or assistant principal to write a plan with measurements for progress to assist the student in developing self-control.
A recommendation may be made to have the family visit with a counselor or other specialist.
All schoolwork missed during the period of suspension must be completed before the student rejoins the class.
A probationary time period to monitor and review progress will be set once the student is ready to return to class.

Note: Step three may be repeated as long as a student is able to demonstrate that progress is being made, and is willing to contribute to a positive learning environment. When little or no change is evident and school personnel have exhausted all available means to affect change, the student will move to Step Four of the cycle.

STEP FOUR: The principal will recommend alternative schooling.
The decision to terminate a student rests with the principal and pastor.
If termination is decided upon, the student’s parents/guardians will be notified in writing, the reasons for dismissal will be given, and the right to request a hearing will be explained.
The termination may be reconsidered by the principal when a written request for a special hearing is made by the parents.

Steps on the Discipline Cycle can be skipped in the following cases:
* Whenever a BIG THREE action is done.
* When repeated correction, coaching and/or prompting does not help a child change his/her behavior.
* When all possible means of interaction has been tried and no improvement is evident. All documentation is turned over to the principal.

Expectations for Behavior and Confidentiality

As partners in promoting the moral growth and development of students, all school personnel, parents and students should be familiar with expectations for how we conduct ourselves in the school community setting.

Behavior standards and policies are for the common good of all students and educators, and depend on mutual respect. At the principal’s discretion, these guidelines may be set aside for alternative strategies or more appropriate resolutions. In all cases, a spirit of Christianity and confidentiality is of utmost importance.

Resolving Questions and Disagreements

Issues between individuals should, first of all, be discussed respectfully. Whether between students, or parents and teacher, the classroom teaching routine should not be disrupted. All encounters and discussions should maintain the respect of all, with a spirit of openness to God’s grace and the healing power of the Holy Spirit.

Arguing and emotional outbursts are non-productive when inappropriate behavior occurs. Matters should be discussed calmly, away from others. Students or parents who wish to discuss an issue with a teacher should request a mutually agreeable appointment time. The principal and assistant principal should not be approached until the matter has been discussed with the teacher or staff member.

The appropriate sequence for questions of Responsibility or fairness should be:
Private, scheduled discussion among the people directly involved.
Principal or assistant principal requested to review the situation, if needed.

Follow up meetings are available to resolve any outstanding issues.

Searches of School Property

All property of the school, including student desks and lockers, as well as contents, may be opened, searched or inspected at any time without notice. School personnel have an unrestricted right to search this property as well as any containers, book bags, purses, or articles of clothing that are left unattended on the school campus.

Harassment

The Pastor, administration, and staff of Ascension School believe that all students and employees are entitled to work and study in school-related environments that are Christ-centered and free of harassment.

The school will treat complaints of harassment seriously and will respond to such complaints in a prompt, confidential, and thorough manner. Harassment of any type will not be tolerated and appropriate disciplinary action will be taken. Disciplinary action may include suspension, expulsion, or termination. Examples of harassment include the
Following:
• verbal or written taunting
• bullying
• offensive, intimidating, hostile or offensive conduct
• ranking/rating of personal characteristics such as race, disability, ethnicity, or perceived sexual orientation
• jokes, stories, pictures, cartoons, drawings or objects which are offensive, tend to alarm, annoy, abuse, or demean an individual or group.

Sexual Harassment

Sexual harassment by one employee of another, by an employee of a student, by a student of an employee, or by one student of another is unacceptable conduct.
Employees or students who engage in any type of sexual harassment will be subject to appropriate discipline, including suspension, termination, or expulsion.

Procedures
a) Any person who feels that he or she has been a victim of sexual harassment shall bring the problem to the immediate attention of the principal.
b) The principal shall answer questions about this policy, engage in fact finding to determine the details regarding the complaints of sexual harassment, and take appropriate corrective action.
c) If the complainant is uncomfortable for any reason with discussing such matters with the principal, or if the complainant is not satisfied after bringing the matter to the attention of this individual, the complainant shall report the matter promptly to the pastor or the school consultant at the Office of Catholic Schools.
d) The school will determine the facts regarding all allegations of sexual harassment in as prompt and confidential a manner as possible and will take appropriate corrective action when warranted.

TECHNOLOGY

Internet Policy

The Ascension School computer system is solely owned and operated by Ascension School in order to encourage an appropriate learning environment in the Catholic educational tradition.

The Internet is a network of computers that links together millions of users. The Internet enables a user to connect to libraries, museums, databases, and other information sources throughout the world. Internet access is available to Ascension students through the school's computer system. Any use of the Internet through the Ascension computer system shall be consistent with the school's goal of promoting both academic excellence and social responsibility.

The operation of the Ascension computer system relies upon the proper conduct of all users. As a result, users must adhere to guidelines consistent with the Ascension School Handbook. We cannot attempt to state all prohibited user behavior. Some specific examples are provided.

The failure of any user to follow the terms of the Internet Access Policy may result in a loss of privileges and/or other appropriate disciplinary action.

Terms and Conditions

Acceptable use: Access to Ascension School's Internet and use of the computer system must only be for the purpose of education or research and must be consistent with the educational objectives of Ascension School.

Privilege: The use of Ascension School's computer system is a privilege, not a right, and inappropriate use may result in a cancellation of those privileges. The Principal, in consultation with the appropriate staff members, will make all decisions regarding whether or not a user has violated these terms and may, in the Principal's discretion, deny, revoke, or suspend computer use and/or Internet access at any time. The Principal's decision is final.

Inappropriate Use: Students are responsible for their own actions and activities involving the school computer system and the Internet, and may not engage in any inappropriate use.

Use of the technology resources that are prohibited include, but are not limited to:

* violating student rights to privacy/confidentiality, or unauthorized disclosure, use, and dissemination of personal identification information;

* attempting any unauthorized access, including hacking of any computer system;

* downloading unacceptable materials; this would include but not be limited to: copyrighted material, and/or threatening, profane, abusive, inaccurate, racially offensive, discriminatory, harassing, or obscene material;

* unreasonably wasting computer resources such as file space or discs;

* re-posting personal communication without the author’s prior consent;
violating copyright law;

* using school technology resources for financial gain, credit card fraud, electronic forgery, other illegal activity and political purposes;

* downloading, installing or storing software on a school computer without the approval of appropriate school personnel;

* changing or attempting to alter any configuration, program or password on any computer or system;

* using a school computer without knowledge/approval of school personnel responsible for the computer;

* using inappropriate language, pictures, and gestures in any form on the Internet;

* using the Internet for entertainment or limited self-discovery function;

* using the Internet for unauthorized purchases, or to attempt to purchase, any goods, products or services over the Internet;

* attempting to access the computer system or Internet by using another user's password;

* transmitting or receiving any material in violation of international, federal or state law

* sending or transmitting junk mail or chain letters;

* forging e-mail messages or posting anonymous messages;

* cyber-bullying

* using the computer system when access privileges are suspended or have been revoked.

Network Etiquette: Students are expected to abide by generally accepted rules of computer and Internet etiquette. These include, but are not limited to, the following:
Users must always be polite and may not become abusive in messages or e-mail to others;
The use of vulgar, obscene, offensive, inflammatory or inappropriate language is forbidden;
Users may not reveal the personal addresses or telephone numbers of students, friends, or others;
Users may only use their real names in communication, as directed by faculty. Impersonation or anonymity is not permitted.

Vandalism and Mischief: Vandalism and mischief are prohibited. Vandalism is defined as any intentional attempt to harm or destroy data of another user, the Internet, or any other network. This includes, but is not limited to, the deliberate creation or spread of any computer virus. Any attempt to interfere with the computer system or the works of other users, with or without malicious intent, is considered mischief.

Security: All information maintained in the computer system is the property of Ascension School. This information includes, but is not limited to: files; software; documents; e-mail; and discs. This information, even when deleted, may be accessed at any time by an authorized staff member of Ascension School. Computer security is a high priority. If any user identifies a security problem on the Internet, that user must immediately notify a teacher or the Principal. Users may not demonstrate any problem to any other users. Account and password information is to be kept confidential. Any attempt to log-on to the Internet as a system administrator will result in cancellation of user privileges.

Disclaimer: Although Ascension School has taken precautions to eliminate controversial material, it is impossible to control all materials on the Internet. Internet sites may contain material that is illegal, defamatory, obscene, inaccurate, or controversial. With global access to computers and people, there is a risk that students may access materials that may not be considered to have any educational value in the context of a grammar school setting. Use of any information obtained via the Internet is at the user's own risk. Ascension School specifically denies any responsibility for the accuracy or quality of information obtained through its Internet services.

Indemnification

The user agrees to indemnify Ascension School for any and all losses, costs, or damages, including reasonable attorney fees, incurred by Ascension School relating to, or arising out of, the user's breach of this Authorization. Board policy # 99-06-14

Internet Posting

Group photos of students and student work may occasionally be posted on the school's web site. Ascension School follows the Archdiocese of Chicago’s policies for identification of students. Parents have the right to specify that their child(ren)’s photo or work may not be published.

Grades Pre-K – 6	Grades 7 – 12
Student Work	Student Work
First name only will be used with no photograph.	First and last names are permitted with no indication of grade level and no individual photograph with the name.
Student Photographs	Student Photographs
Small or large group photographs of students are permitted but may not have any identifying names. Individual student photographs are not permitted.	Individual, small or large group photographs of students are permitted but may not have any identifying names.

Use of Technology Outside of School

Parents/Guardians are primarily responsible for the student’s appropriate and ethical use of technology outside of school. However, the inappropriate use of technology outside of school may subject the student to disciplinary action. Inappropriate use of technology may include, but is not limited to harassment of others, use of the school name, remarks directed to or about teachers and staff, offensive communications including videos/photographs and threats.

Unauthorized costs incurred for online purchases charged to the school are the responsibility of the student and her/his family.

Use of Technology Inside of School

Students should not bring personal items (toys, electronic devices, etc.) to school. This includes but is not limited to portable media players, wireless handheld devices, pagers, computers, digital cameras, and other devices. The school is not responsible for the loss of personal items. Students who bring devices or toys must keep them turned off during school hours. Students may not use such items during the school day. Teachers will hold any items being used until the end of the day. Parents/Guardians of students who violate these rules will be contacted.

Cell Phone Policy

Ascension School cannot be responsible for personal property of students, so electronic devices should not be brought to school. However, if a student carries a cell phone, it must be out of sight at all times. The phone must be turned OFF (not mute or vibrate) in the school building during the school day. Students may use phones on field trips or in the building after school hours with the permission of a teacher or another adult in authority.
Students are forbidden to use cameras/photography of any kind in locker rooms, bathrooms or changing areas.
The school will take possession of devices that are in sight, “ON”, or used inappropriately. Parents/Guardians must retrieve confiscated items.
Students who violate the policy repeatedly may face additional consequences. 11/8/2010

PARENT / SCHOOL COMMUNICATION

Communications to Parents

The school’s regular communication is the weekly Mailing. Consisting of a packet in a large envelope, the mailing is sent home with the oldest or only child, or the child designated by the parent. The mailing includes timely news, calendars and other information. Parents should expect the mailing each week and return the family envelope to school on the next day.

Web site

The school web site is www.ascension-school.com. News and information about the school, classroom activities, event and achievements are posted regularly. The school staff is listed along with e-mail addresses for administration, office staff and teachers. E-mail guidelines are posted on the Staff page.

Non-Custodial Parent-Teacher Conferences/Communication

In the absence of a court order, a school should provide the non-custodial parent the opportunity (upon request) for a parent teacher conference. The conference should be scheduled at a time other than that of the custodial parent unless both parents do not object to the same conference. In the absence of a court order to the contrary, a school will provide the non-custodial parent with access to the academic records and to other school-related information regarding the child. If there is a court order specifying that there is to be no information given, it is the responsibility of the custodial parent to provide the school with an official copy of the court order.

Change of Address / Phone / Work Phone / Emergency Information

Parents are responsible for informing the school of names, address or phone changes as soon as possible, including day care providers and emergency contacts.

Telephones

Students are discouraged from using school telephones. Students should not make calls for forgotten books, homework, PE equipment, lunches, field trip forms, or other items. Students may call home in cases of emergency.

Forgotten Articles

Forgotten articles such as homework, gym clothes, lunches, or projects will become the responsibility of the student, and Ascension School asks that parents/guardians do not deliver them to the school after drop-off in the morning. Remember, the lunchroom personnel will provide peanut butter sandwiches to those students who have forgotten a lunch.

Messages During the School Day

Parents/guardians should not call the school office with messages except in extreme emergencies. Information regarding who will pick up the student, where to go after school, etc. should be arranged before the child comes to school. The school assumes no responsibility for passing messages to the student during the school day.

Lost and Found

Students should check the lost and found as soon as an item is noticed missing. All belongings brought to school should be clearly marked with the student’s name. Unclaimed articles will be donated to charity after a sufficient time. The Lost and Found is located in the outside vestibule or in the school office.

STUDENT LIFE

Christian Initiation Policy

Liturgy and Prayer

Ascension students attend school liturgies regularly, and additional prayer services are scheduled each month. Grade level and Sacramental Prayer Services occur several times a year. Ascension teachers lead the students in daily prayer within the classroom.

Homework Policy

Teachers often give homework to help reinforce what has been presented during the school day. This work can give the parents/guardians an opportunity to follow the child’s progression in school. Written work is not the only type of homework; study assignments, unfinished class work, projects and book reports are also given. Whatever work is assigned, emphasis should be placed on completeness, accuracy, and neatness. If a child cannot complete homework, they may be asked to stay in at lunch, or may be assigned to the Homework Room.If for a particular reason a child cannot complete the homework, parents/guardians should communicate with the child's teacher. The student will then be permitted to make up the work.

Homework Guidelines

Homework assignments aid students in the ability to work independently. Homework experiences will enable students to practice basic skills initiated in the classroom and may provide challenging enrichment activities. Whenever homework is given, it should supplement, complement, and reinforce classroom teaching and learning.

In cases of an extended absence, the student is given a period of time to complete the homework equal to the number of days missed.

The following is the suggested daily length time for homework:

                Primary grades                   15 to 30 minutes
                Intermediate grades            30 to 60 minutes
                Upper grades                      60 to 90 minutes

Homework Room

The school will provide a teacher-supervised Homework Room Tuesday, Wednesday and Thursday from 3:05 to 3:40. Students will be assigned to the room to complete outstanding assignments or to remain current with schoolwork.

Junior High Homework Policy

Assignments are due on the due date when collected by the teacher.
Work handed in later in the period or later in the day is considered late
Work that is 1 day late will have a 10% reduction in the grade
Work that is 2 days late will have a 20% reduction in the grade
Work that is 3 or more days late will have a 50% reduction in the grade
Students are expected to complete all assignments in a timely manner, and if necessary, may be required to complete the work at lunch or after school.
Excessive late assignments could result in additional consequences.
Students who need to print out assignments should arrive at school between 7:30 and 7:55 to complete all printing by 8:00.
Students who e-mail assignments must use an attachment for the file.
Students must have their own flash drive at all times.

Work Missed Due to Absence

It is the student’s, parent’s or guardian’s responsibility to obtain assignments in case of absence.
For extended absence, the same number of days as the absence will be given to complete the work. (Two days absent, two days to get assignments in.) It will be considered late after that.
Students absent in the morning, but present in the afternoon, are responsible for the entire day’s assignments, both collected and assigned.
Absent work due to a Specials teacher should be turned in to that teacher upon return, even if the student does not have that class the day they return.
Upon return from a one-day absence, students are required to take any test that was given during the absence.
Special testing arrangements will be made for long-term absences.

Grading Scales

Grades 1-3
G                             Good
S                              Satisfactory
N                             Needs Improvement

Grades 4-8

A+	100%	B+	92-91	C+	84-83	D+	76-75
A	99-96	B	90-88	C	82-79	D	74-72
A-	95-93	B-	87-85	C-	78-77	D-	71-70
						F	69-0

Posting Student Grades

Teachers at some grade levels will post student assignment scores, homework scores and test grades on-line. Teachers will post grades in a timely manner. Parents will have access to their own children’s grades.

Progress Reports

Students in grades 4 – 8 receive Progress Reports, which are sent home with the students six weeks into each trimester. These Reports indicate how the students have performed so far and what final grade they can expect if they continue in the same level of performance. Accordingly, a failure at this time is not a final matter. There is time to improve before the end of the trimester. Progress reports do not become part of the child’s permanent record.

Parent-Teacher Conferences

Parent-Teacher Conferences are held at the end of the first trimester. All parents/guardians are required to meet with the teacher. At other times of the academic year, parents/guardians and teachers can request additional conferences. All appointments must be scheduled with the teacher prior to conferences.

Report Cards

Report cards are issued following the completion of the grading period. Please review your child’s progress and contact the student’s teacher if you have questions regarding grades.

Honor Roll Guidelines - Grades 6-8

There will be an Honor Roll Award for each trimester of the school year. The criteria for the Honor Roll will be received during the first trimester of the school year.

Honor Roll in determined by the following point system:

A+	12	B+	9	C+	6	D+	3
A	11	B	8	C	5	D	2
A-	10	B-	7	C-	4	D-	1
						F	0

Classes included for Honor Roll are: Religion, Math, Language Arts, Science, Social Studies, Spanish, Art, Computer, P. E. and Music. A formula is used to give fractional credit for special subjects.

For High Honors, the student’s average must be 10.0 or over.
For Honors, the student’s average must be 8.5 to 9.9.
Honor Roll students may not have an “F” in any subject.

Academic Eligibility for Extracurricular Activities

The student’s academic success has priority at Ascension School. Extracurricular Activities enhance the educational experience and give children opportunities to develop skills and experience achievement. Extracurricular programs should not interfere with the student’s academic work or inhibit his/her ability to achieve success in the classroom. Therefore, there are guidelines for extracurricular activity. Each activity has specific guidelines for participation. Students must be passing in all classes to participate. When a student is struggling academically, teachers will alert parents.

Please refer to the Ascension Athletic Handbook for guidelines for eligibility regarding Sports and Extracurricular Activities.

Standardized Testing

Currently, students of Ascension School in grades 3, 5 and 7 take the standardized Terra Nova Test each spring, as directed by the Office of Catholic Schools. These test scores, in conjunction with a variety of assessment techniques, are used to evaluate the progress of the students. Results are mailed to the parent/guardian.

Promotion / Retention

While the decision to promote or retain a student generally shall be a cooperative one made by parents/guardians, teachers, and administrator, nonetheless, the principal has the ultimate authority to make such a decision. Ordinarily, parents/guardians shall be notified of the possibility of retention in writing. The first written notice will be given before December 1, the second early in February, and the final notice on May 1. Ascension School will follow the Guidelines for Retention established and approved by the Office of Catholic Schools.

Remediation Policy Grades 5-8

Teachers, parents and students, working in partnership throughout the course of the school year, will assist the students in achieving academic success in the major subject areas, defined as Religion, Reading, Mathematics, Social Studies, English and Science.

A student who fails two (2) consecutive trimesters of a major academic area must satisfactorily repeat the content of said trimesters in an approved summer program. Remediation of said content will be, but is not limited to: before or after school assistance, extra credit assignments, assignment contracts, modified course work, outside tutoring, summer school, Sylvan Learning Center. Both the program and program criteria must be discussed with the content area teacher and the principal prior to beginning remediation. Promotion to the next grade level will be contingent upon reassessment of the student in August.

Graduation Requirements

As a requirement for elementary school graduation, each student shall receive a passing grade on an examination covering the Constitutions of the United States and the State of Illinois. This examination may be a standardized form or one that is designed locally. The fulfillment of this requirement shall be documented on the student’s permanent record.

Fines

Students who have failed to return school materials, books, or sports uniforms will be charged for their replacement. All outstanding fines for the replacements or fines for damage to school materials must be paid before the final report cards are issued.

School Supplies

School supplies are not sold in the school. Lists of necessary supplies are provided in the summer mailing. Students are expected to come to school with the necessary supplies. If a child is asked to bring a special item to school, it should be labeled. All school bags and lunch boxes should have the child’s name in a prominent place. School supplies should be checked and replaced periodically during the school year. Book bags, backpacks and carriers may be used to bring supplies between home and school. Students may not use backpacks or carriers during the day.

Money

Students should not carry large sums of money to school. Money for such things as tuition, books, uniforms, fees, etc., should be handed in during the homeroom period, first thing in the morning. Money that a student must carry should be kept with the child or in the locker. The school is not responsible for lost money.

Field Trips

Field trips enhance classroom learning and open new ideas of interest for the students. School personnel are encouraged to use the extensive resources available for one-day educational trips for students. The purpose and goal of the trip should correlate with the instructional level of the students and the curriculum. Details concerning the field trip should be sent to parents/guardians well in advance and should include the nature of the trip, its educational value, transportation arrangements, supervision and the cost per student.

The principal reserves the right to exclude a student from participating in a field trip. If the principal or the parent/guardian chooses not to allow the student to participate in the field trip, alternate plans for the day will be approved by the principal. Only those students enrolled in the school for which the field trip is planned are eligible to participate in school-sponsored field trips.

Adequate supervision must be provided for all field trips. Chaperones must be 21 years of age. All chaperones (volunteers) must be in compliance with the Protecting God’s Children and Youth regulations (Virtus).

Birthdays/Parties

Ascension school and faculty enjoy helping your child celebrate his or her special day. However, the regular classroom routine should not be interrupted. Parents should be aware that some children in the class might have food allergies. Students and parents bringing foods and beverages to school for celebrations are encouraged to provide healthful options. Refer to the Wellness Policy on the school web site’s Forms Page. The snack should be individually portioned so that it can quickly and easily be distributed to the entire class. It is not the teacher’s responsibility to cut and serve treats or provide napkins and plates. Invitations to private celebrations are to be extended to the entire class, or invitations should be distributed away from the school. It is not our practice to allow students to decorate lockers. Students should not bring birthday gifts to school.

Bicycles/ Roller Blades/ Scooters/ Skateboards

Students in grades 1-8 may ride a bicycle to school. Bicycles must be walked when in the courtyard or on the sidewalks bordering the school. Students must lock their bicycles to a bicycle rack. The school accepts no responsibility for the safety of bicycles. Students are encouraged to wear protective gear, as the school accepts no responsibility for injury to students who ride bicycles.

Students may not ride bicycles on school property. Students may not have wheeled shoes (“heelys”) roller blades, scooters or skateboards on school property.

Ascension School property includes all alleys and the Courtyard.
East Avenue: from the church corner south to past the Parish green space.,
Van Buren: from East Avenue west to Clarence Avenue,
Clarence Avenue: from Van Buren, south to past the gym building.

Snow

Students have the responsibility of respecting the rights of individuals and property. Picking up or throwing snow on school property is forbidden. Students in violation will be referred to the principal for disciplinary action.

Shadow Days

A limited number of Shadow Days are available to 8th grade students to visit prospective high schools. It is recommended that visits occur in the first semester. Parental approval by written note is required. Students should check with teachers, and homework must be completed for the day that is missed.

UNIFORM / DRESS CODE

Uniform Policy

School uniforms help to maintain a safe environment, eliminate distractions and promote fairness. The School’s goals in having uniforms and a uniform dress policy are to develop the habits of modesty, personal cleanliness and neatness, and to set a respectful tone throughout the school and in each classroom. Behavior and achievement are positively influenced by standards of dress. Neatness and pride of appearance are the responsibility of the student, with guidance and encouragement from parents and teachers. Every effort will be made to help students or families who are having difficulty meeting the requirements of Ascension’s Uniform Code.

Girls’ Uniform

Girls-shirt
Kindergarten students have the option of wearing the Ascension School uniform or the Ascension Gym uniform. On gym days Kindergarten students must wear the gym uniform. Kindergarten girls are required to wear shorts under the uniform skirt.
Primary students wear gym clothing to school on gym days. Ascension sweat pants must be worn over gym shorts between October 15 and April 15.
K-4 girls wear a navy blue plaid, uniform jumper and 5-8 girls wear a uniform skirt from an Ascension School approved Uniform Company.
The skirt should not be shorter than 3” above the knee.
All girls wear a plain white blouse, shirt, or knit "polo" shirt with the uniform. 5-8 girls wear white banded polo shirts bloused at the waist. The uniform logo is optional.
All girls may wear tailored, navy blue twill or corduroy dress slacks.
Shorts may be worn under the school uniform, but must not be seen extending past the jumper or skirt.
Undershirts or any additional garments worn beneath the uniform blouse must be white and may not be visible.
Socks or tights (solid plain white or navy blue) must be worn.

Boys’ Uniform

Kindergarten students have the option of wearing the Ascension School uniform or the Ascension Gym uniform. On gym days Kindergarten students must wear the gym uniform.
Primary students wear gym clothing to school on gym days. Ascension sweat pants must be worn over gym shorts between October 15 and April 15.
Ascension School’s Uniform for boys is navy blue twill or corduroy dress slacks.
Belt, if worn, must be a plain, solid black, navy, or dark brown dress belt.
All boys wear a solid, light blue knit shirt with collar. The uniform logo is optional.
Undershirts, if worn, must be white and may not be visible at the sleeve or the waist.
Socks (solid navy, black or white) must be worn.
Additional Clothing / Shoes/ Sweaters

Shorts

Tailored, navy blue uniform shorts are allowed until October 15 and after April 15.

In cold weather, girls may wear non-uniform slacks or leggings to and from school. No slacks or leggings may be worn during the school day beneath the uniform skirt.
Ascension students wear black, dark blue or dark brown closed-toe, closed-heel dress shoes, or predominantly neutral color (white, black, navy, brown, gray, or beige) athletic shoes. Gym shoes must be worn for gym class and in the lunchroom.
Sweaters are optional. If worn, they must be solid navy blue, long sleeved knit cardigan or pullover.
Ascension School sweatshirts are allowed in class. No other sweatshirts may be worn in class.
Additional items not listed as part of the uniform may not be worn.

Gym Clothing

Solid white T-shirt, white Ascension-logo shirt or white Ascension Run-a-thon shirt for gym only.
Dark gym shorts or Ascension sweat pants.
Socks and gym shoes.

Students must wear the above gym clothing in order to participate in gym class.
Please mark all items with the student’s name.
For reasons of hygiene, students may not share gym clothing.

Out of Uniform Consequences

Homeroom teacher will ensure that their students are in uniform each day. Out of Uniform Notices may be issued by faculty, staff and supervisors for students in any grade.

Consequences regarding a missing or unacceptable required uniform item:
Students will be verbally reminded that they are out of uniform; student must be in compliance the next school day. Students who choose not to follow school appearance guidelines may be given a Reminder Assignment to be completed and returned with a parent signature.

Chronic uniform concern may require a conference with parents.

Consequences for students who are wearing additional non-uniform items:
1a Items worn over the uniform must be removed immediately.
1b Items worn beneath the uniform such as colored T-shirts or T-shirts with any design or slogan, or which are oversized and extend past the shirt or blouse, or any other non-white visible garment: student will be sent to the School Office. Consequences will follow.
Chronic uniform concern may require a conference with parents.

If a student will be out of uniform for a week or more, a parent must send a written note to the principal stating the reason and requesting approval. A temporarily lost uniform item is an unexcused Out of Uniform. Please do not request that your child be excused unless there is a serious or medical reason.

Daily School Appearance

Looks like Does not look like

Slacks, trousers, shorts, skirts worn at the waist
All clothing neat, clean and in good repair and appropriately sized.
Closed-toe, closed heel shoes, fastened, with socks.
All clothing under the uniform shirt is white
Clean faces
Clear lip balm, optional
Clean, polish-free nails
Clean-shaven faces for boys
Neatly combed hair
Jewelry: (optional)
One crucifix or religious medal on a small chain
A wrist watch
One ring
Small earrings for girls only
A small religious pin on the shirt, jumper top or collar.
Approved ribbons or pins.

Skirts rolled up; pants too high or too low; shorts showing below skirts, short skirts
Torn, soiled, outgrown or oversized clothing
Sandals, clogs, boots, back of shoe turned under, shoes not fastened, not wearing socks. Defaced or painted shoes, shoes with lights or wheels.
Any colored clothing, shirts with slogans that show through the shirt or blouse
Make-up, glitter, stickers, mascara, eye shadow, lipstick, tinted lip-gloss
Tattoos, drawing on hands or arms
Any nail polish, glittery polish, peal-off polish
Mustaches, beards, long sideburns
Extreme hairstyles, hair falling into eyes, hair touching shirt collar on boys, partially shaved heads
Jewelry:
More than one necklace, any non-religious necklaces
Bracelets, armbands, ankle bracelets
Multiple rings
Large dangling earrings, earrings on boys, facial piercings, ear clips
Non-Ascension stickers, pins, buttons.

Appearance on Out of Uniform Days

All students will wear appropriate, modest, clean clothing. Sleeveless shirts must have wide straps. Girls’ shirts/blouses should have ‘ladies crew’ style necklines. Boys’ shirts should have collars. Unacceptable clothing includes, but is not limited to halter tops, bare midriffs, spaghetti straps, and low-cut, excessively tight and excessively short apparel. No jeans of any color. Bandanas, pajama bottoms and ripped clothing are unacceptable. The administrative team makes decisions on acceptable appearance.

Casual Out of Uniform Days and Casual Field Trips

Looks like Does not look like

• Gender appropriate slacks, trousers, jeans, sweat pants, capri’s, dresses, knee-length shorts, knee-length skirts.All 'bottoms' are worn at the waist.

• Shirts/blouses have sleeves and crew-type necklines; all clothing is modest

• All clothing is neat, clean and in good repair and appropriately sized
.
• Shoes have closed-toe, closed heel, are fastened, and socks are worn.

• Clean faces

• Clear lip balm (optional)

• Clean-shaven faces for boys

• Neatly combed hair

• Small earrings for girls only (optional)

• Appropriate jewelry (optional)

• Pajama bottoms, skirts rolled up, pants worn too high or too low; shorts or skirts that are too short.

• Any clothing that is too tight or revealing.

• Sleeveless clothing, (halter-tops, tank tops, spaghetti straps), bare midriffs, bare backs.

• Torn, soiled, outgrown or oversized clothing.

• Sandals, flip-flops, clogs, or any back-less footwear; outdoor boots, backs of shoes turned under, shoes not fastened, or shoes worn without socks.

• Defaced or painted shoes.

• Make-up, glitter, stickers, mascara, eye shadow, lipstick, tinted lip-gloss

• Tattoos, drawing on hands, arms or legs

• Mustaches, beards, long sideburns

• Extreme hairstyles, hair falling into eyes, hair touching shirt collar on boys, partially shaved heads, bandanas, scarves or hats worn indoors

• Excessive or inappropriate jewelry

Dressy Out of Uniform Occasions or Field Trips

Looks like Does not look like

Special occasion clothing
Slacks, trousers, knee-length tailored shorts, skirts worn at the waist, knee-length dresses or skirts, all clothing is modest
All clothing neat, clean and in good repair and appropriately sized.
Closed-toe, closed heel shoes, fastened, with socks. Dressy shoes must have back strap.
Clean faces
Clear lip balm (optional)
Clean-shaven faces for boys
Neatly combed hair
Small earrings for girls only (optional)
Appropriate jewelry (optional)
Coat or jacket (optional)

Gym clothing, sports apparel, “dress-down” clothing
Skirts rolled up; pants too high or too low; shorts that are too short, skirts that are too short, clothing that is too tight or revealing
Jeans of any kind or color
Shirts with logos, advertisements or slogans
Torn, soiled, outgrown or oversized clothing
Sandals, flip-flops, slides, backless clogs, back of shoe turned under, shoes not fastened, shoes worn without socks.
Make-up, glitter, stickers, mascara, eye shadow, lipstick, tinted lip-gloss
Tattoos, drawing on hands or arms
Mustaches, beards, long sideburns
Extreme hairstyles, hair falling into eyes, hair touching shirt collar on boys, partially shaved heads
Excessive or inappropriate jewelry
Caps, hats

For uniformity of style and color, additional items such as pants, shirts, sweaters, and shorts must be purchased through School Belles, or the J. C. Penney Uniform Catalog.

Uniform Ordering

Ascension skirts and jumpers must be purchased through:
School Belles Uniforms
www.schoolbelles.com

The school code for Ascension is #SO735
400 Lakeside Ave. Nw       1-800-548-3883
                Cleveland, Oh 44113

7647 West Touhy Ave. 1-773-763-8008
Chicago, IL 60631

601 Van Buren Street, Oak Park, Illinois. tel (708) 386-7282, fax (708) 524-4796
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